Obviously, if you ask this question to a group of people, you will get a variety (or spectrum!) of answers. Colors affect people in different ways, and much research has been published to investigate what emotional response different colors provoke.

Mar 11, 2019 Hi Matt, I am afraid currently it is not feasible to change the color of the initial circles in Outlook. From what I know, this feature is also available to other mail clients like OWA, Mail, etc. I found some threads in Outlook UserVoice forum about this and have voted for them. Outlook does not use the registry for a master category list; they are stored in the default message store (mailbox or pst). If you are setting up a new system and using your old pst the color categories will be available on the new system. On this page we have the icons you may see in your Inbox, Sent folder, or in the message header in Outlook 2013 and above. Outlook 2013 aims for a cleaner look and many default icons, such as read and unread envelopes are gone. If Outlook finds something in an email that looks like an action item, an Action items tab automatically appears on the reading pane. Select the Action Items drop-down arrow to read the action item, and then select FOLLOW UP if you'd like to set a Follow Up Flag to remind you to do that action item. Microsoft Outlook provides a new feature in versions 2000 and forward that allows you to color-code items that meet certain criteria. Using this feature you can identify a set of items without having to group or sort them. In fact, Outlook does it all for you! First you have to assign a common Category code to each contact you wish to assign to a color group, and then you can apply a color to.

Effective communicators know that the first rule for an effective presentation is to KNOW YOUR AUDIENCE and structure your content for them when preparing it. Vocabulary, tone, length of material, and style are all adapted, as necessary, for each particular and unique audience.

But how important is color when designing HTML for email or website audiences? Isn’t content all that matters?

Does it really matter what color I use in my HTML email newsletters or websites or landing pages on my new product page?

According to Psychology About.com, psychologists estimate that the response to color can account for up to 60% of the acceptance or rejection of a product or service. This suggests that modern communicators who use dynamic design elements and formatting for their email newsletters and landing pages should consider what colors are most appropriate (and effective) for their particular audience. When considering color in the context of psychology and how it might influence your audience, you should take into account the cultural, gender, and age difference of your audience.

Cultural Differences

Because we are often communicating with a global audience when we send email or design a website, it is important to understand cultural differences and the significance and interpretations that certain colors have in different parts of the world.

As an example; when I was living in Italy, a co-worker’s mother took ill and was sent to hospital. As a good US Air Force representative, I immediately started requesting donations from the office so that we could send her mother flowers and a get well card. Shortly into my fund-raising efforts, an Italian colleague approached me (thankfully, before I delivered the bouquet!). He said:

“Mr. Tom, In Italy, we never give an even number of flowers; and please do not buy Chrysanthemums as they are only given at funerals.”

Imagine if I had sent the poor lady a dozen Chrysanthemums!

The cultural significance of color is also important to consider when communicating via email or on a website. Here are some examples of how colors have different significance between just two cultures.

Red	Yellow	Green	Black	White
China	Good luck, celebration, happiness	Nourishing	Exorcism, Adultery	Youth, the color for young boys	Funerals
United States	Love, passion, danger, stop, rage	Hope, hazards, coward-ness	Spring, go, St. Patrick’s Day, Christmas	Funerals, death, antagonists, Halloween	Weddings, purity

Okay, so GroupMail is currently used in over 160 countries around the world. I wonder how many customers I inadvertently insulted with the color scheme of my last newsletter? Doh!

Here is more information about color symbolism by culture.

There is also a quick color guide that you can refer to for a quick reference for what feelings different colors might illicit (in western culture.)

Gender Differences

Studies suggest that men and women respond to color differently. In The Meaning of Color for Gender, Natalia Khouw writes,

“Another study examined the appropriateness of colors used on the walls of a simulated domestic interior furnished in one of three styles; Georgian, Art Nouveau and Modern. Whitfield (1984) reported that internal consistency among women is higher than for men. When the study was broadened to include marital status, married women achieve significantly more internal consistency in each condition of the three styles than did the men.

Outlook 2016 Change Font Color From Blue

More recently, Radeloff (1990) has found that women were more likely than men to have a favorite color. In expressing the preferences for light versus dark colors, there was [sic] no significant differences between men and women; however, in expressing the preference for bright and soft colors, there was a difference, with women preferring soft colors and men preferring bright ones.”

I recommend that you read Ms. Khouw’s full paper, The Meaning of Color for Gender

Age Differences

Even within cultural and gender groups, response to color can shift within age groups. Younger children will tend to prefer more active, engaging colors than adults. Dull, greyish or black and white shades appear too business-like and formal. If you take the time to look at childrens TV shows, magazines, and Internet sites, you can get a good idea of what colors attract children.

Jennifer Kyrnin, from webdesign.about.com says that “Young children tend to prefer brighter, more solid colors, while adults tend to prefer more subdued colors. If you’re writing to an audience of children and you’re using muted pastels and shades of grey, their parents might like it, but the kids will be long gone before the page finishes loading.” She also discusses differences in color significance within economic classes and over time through trends.

What Do The Colors In Outlook Email Mean Without

As modern communicators, color certainly enhances those messages that appeared somewhat dull in the black and white era not too many years ago. Color can bring an email or website to life. However, if you don’t consider the various cultural, gender and age interpretations, color can also create a reaction to your message that may be counterproductive and undesired.

What Do The Colors In Outlook Email Mean On Mac

So the next time you design an HTML email template, send an email newsletter or design a landing page for your website, give some thought about the colors you use, and don’t be afraid to experiment, using the research available here as a guide.